With the 2013 release, Microsoft improved the reporting experience from within Microsoft Project. Those improvements will be the subject of future Milestone Minutes: this Milestone Minute will focus on features that have been included in many of the prior versions of Microsoft Project.
Specifically, suppose we want to print a report (or print it to a PDF), and we’d like to customize the output. In our example, we’re using a built-in Project Overview report produced from Project 2016, as shown in the following illustration:
Suppose we’d like to print the report to a PDF and also include the Project Name, Project Manager name, other Project fields, and other fields from the File Properties – how would we do that?
From the File tab, select Print. In the Settings section there is a link for Page Setup as shown in the following illustration:
Clicking that link opens the Page Setup dialog box as shown in the following illustration:
The Page Setup dialog box has been available in all recent versions of Microsoft Project. The tabs are summarized as follows:
- Page – this tab allows the project manager to adjust orientation, scaling, paper size and page numbering
- Margins – this tab controls the margins and borders for the report
- Header – this tab allows general fields (such as Page Number, Last Saved Date, File Name, etc.) and Project fields (such as % Complete, % Work Complete, etc.) to be added to the header of the report. Fields can be entered left justified, center justified, or right justified
- Footer – this tab functions exactly the same as the Header tab, but controls data placed on the footer
- Legend and View tab – these tabs are used when printing a view, such as a Gantt chart, and will be covered in a future Milestone Minute
Applies To: All Current Versions of Microsoft Project