Don’t forget F5!

There are many keyboard shortcuts in Microsoft Project, and one of the handiest is F5. Pressing the F5 key (or pressing the Ctrl key and the G key) will bring up the Go To dialog box as shown in the following illustration:

DntFgtF5 Pic 1

You may not be able to remember a Task ID or a Resource ID but being able to enter a date makes this dialog box very valuable. Suppose you have a long running task (such as General Project Management), and you’d like to look at the allocation in the Task Usage view at the end of the task. You could certainly move the scroll bar all the way to the right, and using Scroll to Task will just take you to the beginning of the task – let’s use F5 instead!

In the following illustration, we have a project management task that extends over the life of the project. In this case it is 143 days:

DntFgtF5 Pic 2

Reviewing the allocation in the Task Usage view we see that Steve Masters is allocated 8 hours per week as shown in the following illustration:

DntFgtF5 Pic 3

How many hours is Steve allocated during the final week of the project? Using F5 we can enter a date something close to the end of the project (say, 4/10/19 in this case), and navigate quickly to the end as shown in the following illustration:

DntFgtF5 Pic 4

Note that on some views (such as the Network Diagram or the Task Form), the Date field in the Go To dialog box will be grayed out.

Applies To: All Current Versions of Microsoft Project

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